We believe in making moves that matter.

San francisco Bay area, CA


Are you a detail-oriented processes and systems maven? Do you believe in making moves that matter? We'd love to chat with you :) 

Join the willowmar Family!

We are looking for a driven and dedicated Real Estate Assistant / Operations & Client Care Coordinator to join our small team of passionate real estate professionals. Previous real estate experience is a big plus. This detail-oriented role will support all areas of our business, particularly focused on building and maintaining systems and processes, and provide the highest level of support to the Willowmar Real Estate team and its client family. Our ideal candidate is a natural and skilled process and systems organizer, time manager, and a stickler for all the details. They are responsive, adaptable, resourceful and nimble with solid work ethic, emotional intelligence, intellectual curiosity, and devotion to self-improvement. Compensation will be determined by experience and qualification. If this resonates, we'd love to hear from you!

*Oversee all aspects of the day-to-day operational administration of the Willowmar Real Estate business, including creating and managing team processes and systems for transaction management, client engagement/appreciation, database management, marketing/branding initiatives, finances/accounting, and other business activities
*Create, maintain, and update the team’s operational excellence manual
*Oversee the team’s real estate transactions by timely managing milestones, and consulting, coordinating, and corresponding with clients, vendors, and other parties for various appointments
*Support client engagement initiatives through database management, marketing/branding campaigns, and team accountability
*Coordinate public-facing open houses, private tours, team-building events, and client appreciation events
*Participate in regular team meetings and one-on-one huddles to review activities and determine courses of action
*Manage the recruiting, hiring, training, and ongoing leadership of all future operations hires

*Process and systems savvy and details-oriented
*Access to a working vehicle
*Available evenings and weekend
*Personable and values long-lasting relationships and connections
*Knows their strengths and how to apply them
*Conscientious about how they best give and receive feedback
*Professional and friendly communication skills (verbal and written)
*Can follow specific instructions and also thrive on self-initiative
*Quick and graceful under pressure
*Appreciates good, clean design
*Loves real estate! (Previous real estate experience a big plus, too!)

$70,000 + bonus based on performance

About Willowmar Real Estate
Willowmar Real Estate is a small and vibrant, top-producing real estate team servicing the San Francisco Bay Area. Our clientele comes to us mostly via word-of-mouth and our services are tailored to meet their needs. For them, we are guides, counselors, and project managers with the hearts of advocates. As a team, we are hard-working, personable, and passionate professional. We value emotional intelligence and long-lasting relationships and connections and are committed to holistically supporting each other in our professional and personal goals.